Self-learning dental office assistant — powered by OpenClaw + GPT-4o-mini
A graduate messages the bot from their workplace. "How do I verify Cigna eligibility?" or "What's our lunch break policy?"
Real-timeIf it's in the knowledge base, the bot gives a fast, accurate answer. If not, it says "Check with your office manager" or "That's a clinical question."
Real-timeAn automated scanner reviews all conversations every 4 hours. When the bot redirected or couldn't answer, it logs the question to a gap tracking file with the topic and reason.
Every 4 hoursEvery Sunday, an AI analyzes all logged gaps and produces a report: "Top 5 unanswered questions this week. Recommended additions to knowledge files. Suggested new topics."
Every SundayThe Med Desk team reviews the weekly report and decides what to add. This keeps accuracy high — no hallucinated content enters the knowledge base.
As neededApproved updates go into the universal knowledge files. Because all bots (student + clinic) share these files via symlinks, every bot benefits instantly.
Instant propagation| Status | Job | Schedule | Purpose | Est. Cost |
|---|---|---|---|---|
| Active | Gap Scanner | Every 4 hours | Scans conversations for unanswered questions, logs to gaps file | ~$0.02/run |
| Active | Weekly Intelligence | Sundays 8 PM ET | Analyzes gaps, recommends knowledge updates | ~$0.03/run |
| Active | Local Backup | Every 6 hours | Archives workspace, config, and agent data locally | $0.00 |
| Active | Drive Backup | Daily 2 AM ET | Uploads full backup to Google Drive (christien@medicaldesk.ai) | ~$0.01/run |
| Active | Backup Cleanup | Daily 3 AM ET | Removes local backups older than 7 days | $0.00 |